Thank you Boss for the Christmas bonus

Thank the company head for the Christmas bonus

Dearest Madame,

Thank you for staying true to the company's Christmas tradition by giving us our much-awaited Christmas bonus early into the month of December. You have made our families' Christmas celebration extra special. We have you in our holiday prayers.

Christmas cheers!
Keith

Christmas Party Invitation to Employees

Here is a sample letter inviting employees to dine together at an office Christmas Party.

Dear Rebecca,

I hope you could join us all in the Holiday dinner, Friday, December 19 at Marracheco Bistro from 6pm to 1am. Drinks and cheers all night long.

As we approach the end of another calendar year, let me thank you for the fine effort and hardwork you have put forth for the company. With all the challenges that lie ahead, your continued best performance will insure all the success we can hope for.

We have a surprise in store for everyone attending our annual Christmas party, so I hope to see you there.

Happy Holidays!

Sturgeon Peters

Inquiry on Renewal on Product Account

A sample inquiry letter you may send to a company regarding renewal of services.

Dear Customer Service Manager,

I have been using Beachcomber Services for more than three years now and I really like the services of your personal Beachcomber account. It has been very handy and useful for my entire family. My question is regarding my personal account card, I just noticed it is expiring soon. How can I possibly renew my account? I no longer live in the North bay area where I opened my first account, I am now living at Southville. I kindly appreciate any help on the matter.

Thank you
Loyal Customer

Notice of Discontinuation of Product

A sample letter informing customer of product changes or a discontinuance in a product line.

Dear Sir,

In reply to your request of July 2 for six Spanish Infinity chairs, we regret to inform you that this specific line has been discontinued. It has been replaced by a new improved line called Infinity 8 Elasto chairs by the same designer Charles Roch Melange.

The discontinuance of the product line is in keeping with our practice of changing contemporary lines every five years. You may, however, try independent resellers like HomeChic for chair lines produced from 1996-2002.

Please find enclosed our latest catalog of our new Infinity furniture. The elasto chairs are featured on pages 87-89. Should you wish us to substitute this chair for the model you ordered, please let us know.

All the Best,
Stromm Hansel

Thank You for Prompt Payment of Order

A sample letter acknowledging payment for merchandise and service.

Dear Sir,

We appreciate your promptness in settling the amount of $1,500 in payment for the industrial grade rotor that we recently installed in your factory.

The service agreement, which formed part of the transaction, extends for a full two-year warranty from the date of installation. Please do no hesitate to call us if you have any questions regarding the operation of the machine.

We are confident that you will be completely satisfied with the performance of our series of industrial rotors.

Truly yours,
James Crowe Barnaby

Response to a Request for Information

A sample reply letter with regards to request for information and public distribution of a document whose copyright belongs to a company.

Dear Head Librarian,

You will find enclosed is the rare copy of the Libro de Geometria, Pratica y Traca by Juan De Alcega, a Tailor's Pattern Book published in 1589. This photocopy represents a considerable expense to us, we are reluctant to pass out copies indiscriminately. Our company currently holds the legal right to publish and distribute the said document. We hope that your students will share the copy and that we will not have to answer further requests from your fashion and business school.

Truly yours,
The Clothing Institute

Collection Letter Reminding Client of Overdue Balance

A letter citing an overdue bill by client, the response should elicit an immediate payment by the one in debt.

Dear Miss Wales,

On July 16, we sent you an email in regard to your past due account of $1,500. Until now we have not received a response.

If there is some reason why payment has not been made, we should appreciate your writing to us. Otherwise, we shall assume that nonpayment is due merely to an oversight and that we will have your payment in a few days.

Best Regards,
Thomas Wolf

Follow-Up Letter Regarding Salary for Contract Project

Asking an employer for payment for freelance contract work done for his company.

Dear Mr. Gunther,

Greetings!

I would like to personally ask you about the status of my talent fee for the renovation projects we've done. I've been following up with Chantal your secretary, but to no avail. I hope you can advise me when I can get my check. Is it possible to receive my ful payment this month?  

I hope to hear from you soon.

Thanks,
Harry the Repairman

Request for Payment Letter

Sample letter requesting payment from client for overdue account

Dear Ms. Lewis,

We wish to call your attention to our recent letter requesting payment of your acount. Please settle the amount of $540 as soon as possible at any of our payment centers.

We trust that this merits your cooperation.

Regards,
Jane Talbott
Accountant

Letter Politely Declining Bid from Contractor

Here's a letter informing a contractor that his bid or quotation has not been chosen for the project.

Ampersand Contractors
45 Melrose Place
90210 Beverly Hills, CA

Dear Mr. Ampers,

Thank you for the time and effort you spent in preparing your quotation for the "Office Renovation of City Hall" last March 14, 2010.

We regret that we are unable to grant you this contract because of annual budget considerations. Be assured that you will be included in any future invitations to bid.

Sincerely,
Wallace Purdue
Administrative Services Officer

Sample Apology Letter to Customer

Dear Mr. Swagg,

Kindly accept our sincerest apology for the bill notice recently sent to you in error. After much review, your account with us is in perfect order.

We make every effort to prevent such mistakes with payment and renewal systems. We are sorry that you have been inconvenienced by this oversight on our part.

Respectfully yours,
Froilan Rimbaud
Sales & Collection Services

Request Letter for Salary to be Release by the Accounting Department

Experiencing some inconvenient delays in getting paid for a project done? Write them a letter to get the paperwork moving and the check released

Dear Sir,

Greetings!

I would like to personally ask you about the status of my salary for the projects we've done. I've been following up with Accounting and they've told me that my check hasn't been released nor signed yet. I hope you can advise me as to when I can pick up my check. In good faith, I have rendered my services on time and I have performed efficiently throughout the duration of the project.

Is it possible po to get my payment before the end of this month?

I hope to hear from you soon.

Regards,
Carl

Letter Informing Client of Delays

Letter Informing Client of New Stock Arrivals or a letter informing client of stock delays

Dear Mr. Gibbs,

The new stocks will arrive late August. At the moment, we cannot predict the exact date of arrival of our seafreight shipment from the US due to the current concerns with the bureau of customs. We will keep you posted as soon as we receive more information from our suppliers.

Thank you for your patience.

Sincerely,
Charice Castel

Letter on Delivery and Shipping of Product Orders

A detailed letter outlining the Delivery and Shipping of a Product or How to Place an Order for a product

Dear Susan,

Thank you for inquiring about our shipping process.

Please see procedures below for orders outside of Delaware:

You may send us your orders via e-mail or complete our shipping order form online. Once we receive your orders, we will send you an official quotation that includes the freight cost estimate.  Please note that all freight costs are billed to the customer. All freight costs are based on the weight of the products and the exact delivery address.

Payment terms are PRE-payment prior to shipping via telegraphic wire transfer (bank to bank only) to our account number below:

Delta Queen Bank
#555-6464-6000

Upon receipt of your payment, we will send your orders via air cargo. We will also send you via e-mail your tracking number on the same day that you sent us your payment. You should receive your orders within two working days.

If you have any more questions, please feel free to email me.

Best Regards,

Beth

Sample Sales Letter for Florist

A sample Sales Letter for an online flower shop. Get more deliveries by soliciting orders from clients via email.

Dear Customer

Greetings!

Before the week ends, do not forget to express your love, admiration and gratitude to all of the Mom's in your life this Sunday. 

Our team is ready to assist you with the selection of the perfect gifts to convey your message. 

We have an extraordinary selection of floral arrangements and gifts on our website. If you can't find what you are looking for online, ask one of our friendly online support agents to assist you with your custom requests. 

I look forward to serving you and your loved ones this Mother's Day. 

Sincerely,
Florist

Sales Letter for Retail Store

Sales letter for Retail Store sent via social networking sites and thru emails.

Dear Friends,

How are you ? I am please to tell you that I just found a great bargain store selling high-end brands of handbags.They are all topnotch, affordable and just fabulous! I think they are wonderful and definitely in season. Maybe you'll feel the same after visiting the store at:

Handbag Peggies
#45 Hysteria Drive
New Port, Orange County

Let them know I sent you there and they'll give you a 5% discount on all items purchased.

May you have a happy shopping journey there!

Cheers,
Roxy Petersen
The Stylist

Thank You Letter to Customer on Product Inquiry

A prompt reply to a product inquiry acknowledging a client's interest in the product is important.

Hello Mr. Lawson,

Thank you for your interest in Product B. It is the latest version there is and without a doubt, the best out there in the market.

I will pass your inquiry to my sales team and they will contact you soon. My good news is we have a distributor in Omaha, so need to worry about shipping. They can serve your business needs locally.

Please free to email me for any concerns.

Best Regards,
Mr. Carl
Product B Distributors

Inquiry Letter on Product and Pricing

A sample Inquiry Letter on Product and Pricing, useful when shopping around for the lowest price at good value.

Hello Mr. Carl,

I would like to inquire you about the Product B prices and possibly where the closest distributor is from Omaha. Is it also possible to purchase a fully loaded set-up? And how much would it cost. All I have been seeing is the price for the rig. My company is thinking of purchasing multiple units for our studio. 

Cheers,
Wally Lawson
Entrepreneur
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