Thank You for Prompt Payment of Order

A sample letter acknowledging payment for merchandise and service.

Dear Sir,

We appreciate your promptness in settling the amount of $1,500 in payment for the industrial grade rotor that we recently installed in your factory.

The service agreement, which formed part of the transaction, extends for a full two-year warranty from the date of installation. Please do no hesitate to call us if you have any questions regarding the operation of the machine.

We are confident that you will be completely satisfied with the performance of our series of industrial rotors.

Truly yours,
James Crowe Barnaby

Response to a Request for Information

A sample reply letter with regards to request for information and public distribution of a document whose copyright belongs to a company.

Dear Head Librarian,

You will find enclosed is the rare copy of the Libro de Geometria, Pratica y Traca by Juan De Alcega, a Tailor's Pattern Book published in 1589. This photocopy represents a considerable expense to us, we are reluctant to pass out copies indiscriminately. Our company currently holds the legal right to publish and distribute the said document. We hope that your students will share the copy and that we will not have to answer further requests from your fashion and business school.

Truly yours,
The Clothing Institute

Collection Letter Reminding Client of Overdue Balance

A letter citing an overdue bill by client, the response should elicit an immediate payment by the one in debt.

Dear Miss Wales,

On July 16, we sent you an email in regard to your past due account of $1,500. Until now we have not received a response.

If there is some reason why payment has not been made, we should appreciate your writing to us. Otherwise, we shall assume that nonpayment is due merely to an oversight and that we will have your payment in a few days.

Best Regards,
Thomas Wolf

Follow-Up Letter Regarding Salary for Contract Project

Asking an employer for payment for freelance contract work done for his company.

Dear Mr. Gunther,

Greetings!

I would like to personally ask you about the status of my talent fee for the renovation projects we've done. I've been following up with Chantal your secretary, but to no avail. I hope you can advise me when I can get my check. Is it possible to receive my ful payment this month?  

I hope to hear from you soon.

Thanks,
Harry the Repairman

Request for Payment Letter

Sample letter requesting payment from client for overdue account

Dear Ms. Lewis,

We wish to call your attention to our recent letter requesting payment of your acount. Please settle the amount of $540 as soon as possible at any of our payment centers.

We trust that this merits your cooperation.

Regards,
Jane Talbott
Accountant

Letter Politely Declining Bid from Contractor

Here's a letter informing a contractor that his bid or quotation has not been chosen for the project.

Ampersand Contractors
45 Melrose Place
90210 Beverly Hills, CA

Dear Mr. Ampers,

Thank you for the time and effort you spent in preparing your quotation for the "Office Renovation of City Hall" last March 14, 2010.

We regret that we are unable to grant you this contract because of annual budget considerations. Be assured that you will be included in any future invitations to bid.

Sincerely,
Wallace Purdue
Administrative Services Officer

Sample Apology Letter to Customer

Dear Mr. Swagg,

Kindly accept our sincerest apology for the bill notice recently sent to you in error. After much review, your account with us is in perfect order.

We make every effort to prevent such mistakes with payment and renewal systems. We are sorry that you have been inconvenienced by this oversight on our part.

Respectfully yours,
Froilan Rimbaud
Sales & Collection Services