Turning Down a Contractor Letter

Informing a contractor that a bid has been made

Dear Mr. Lambert,

Thank you for submitting your project proposal for the West Wing Building A renovations. Our board has made the decision to award the contract to Kellan Installations & Molding LLC.

We thank you for your time. If we ever are in need of your services, we will contact you for future bids.

Regards,
Natalie Clarens

Letter Politely Declining Bid from Contractor

Here's a letter informing a contractor that his bid or quotation has not been chosen for the project.

Ampersand Contractors
45 Melrose Place
90210 Beverly Hills, CA

Dear Mr. Ampers,

Thank you for the time and effort you spent in preparing your quotation for the "Office Renovation of City Hall" last March 14, 2010.

We regret that we are unable to grant you this contract because of annual budget considerations. Be assured that you will be included in any future invitations to bid.

Sincerely,
Wallace Purdue
Administrative Services Officer